Please carefully read the Faculty Leaves Policy to assure compliance beyond the instructions provided below.
Complete an absence request in Workday for the leave for which you wish to apply. Once you have submitted your absence request and filled out the corresponding questionnaire in Workday, your leave request will be automatically routed through the necessary approval process. You can track your leave in Workday and will also receive notice within Workday when it has received final approval.
See this PDF for more information on how to request a leave in Workday
Parental Leave requests are intended to be consistent with the rights afforded under the Family and Medical Leave Act (FMLA). If a faculty member requesting parental leave is FMLA eligible, then any qualifying FMLA leave time shall be administered concurrently with parental and personal leaves.
Personal Leave requests must be submitted along with documents that provide additional details for evaluation of the leave request, as necessary.
Professional Development Leave requests must be submitted with additional documents presenting the following:
- The nature of the professional leave opportunity and its potential contribution to your expertise or productivity.
- The scholarly or pedagogical products that are likely to result from this leave and the likely benefits that will accrue to the university from this leave.
- The criteria you feel should be used to evaluate the success of this leave.
- A detailed budget of funding that will be used during the leave, both external funds (e.g. fellowships) and university funds.
- Any other items or considerations you feel are relevant to your proposed leave.
Contact Benefit Services (2-7146, D240 ASB, benefits@byu.edu) regarding limitations on employee benefits during an approved leave.
Please carefully read the Faculty Leaves Policy to assure compliance beyond the instructions provided below.
In the rare case of a pre-CFS faculty member pursuing a professional development leave, or if there will have been fewer than six academic years between this leave and the faculty member's previous leave, the application packet must include memos from both the chair and the dean addressing:
- Why the leave is a rare and exceptional professional development opportunity.
- The CFS implications for a leave at this stage of the pre-CFS faculty member's career.
Any financial support beyond salary that is requested by the applicant should be evaluated carefully by the chair and dean before the application packet is submitted to the university. Chair's and dean's approvals constitute commitment to provide the requested support.
APPROVING LEAVES IN WORKDAY
For Deans and Chairs
When a leave is ready for your approval, you will receive a task in your Workday inbox.
- Opening this task will allow you to see the leave information including any attachments or comments from previous approvers. You will be able to leave comments or include any attachments of your own as well for future approvers. Just keep in mind that all attachments will stay with the leave request when it is sent back to the faculty member for either approval or denial.
- You have the option to either approve the request or send it back to the faculty member for editing. This will re-start the leave approval process with the chair once the faculty member has made their edits.
- Deans and chairs will receive notification in workday when a faculty member in their reporting line has an approved leave request.
Note: for any leaves that may have an FMLA impact, the leave request will first be routed to the benefits office before going to the Chair.
Leave requests forms are no longer required for Parental and Personal leave requests. Please fill out the request in Workday and attach any additional documentation for your leave there.
Before requesting a Professional Development leave in Workday, please fill out the following form then attach it to your request when prompted.
