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Nomination Guidelines

Confidentiality Statement
Eligiblity for Faculty Awards
Support Funds
Nomination Procedures
Nomination Packet Guidelines

The Faculty Awards Committee is charged with reviewing nominations and making recommendations to the university administration. The deliberations and decisions of this committee are confidential and will not be discussed with other faculty or with departmental or college administrators.

While many awards are designed specifically to acknowledge meritorious performance in a single area of faculty responsibility, all nominees must meet or exceed department, college, and university standards for continuing faculty status (CFS) and for the academic rank they hold in all areas of faculty responsibility.

Because nominations are reviewed and endorsed through department chairs/directors and the deans' office, administrators and support staff who participate in the nomination process—such as deans, associate or assistant deans, chairs or directors, or their assistants—should not be nominated while they are in these leadership positions. Nominees for the Karl G. Maeser Distinguished Faculty Lecturer are an exception to this because they are nominated only by deans.

Faculty members may not be nominated for more than one award in any given year, with the exception of the Karl G. Maeser Distinguished Faculty Lecturer.

The Faculty Awards Committee reserves the right to consider any nominee for an alternative award if it seems more appropriate.

Annual support funds provided by awards are subject to all university financial policies, and any capital equipment purchased from these funds is the property of the university. A professorship/award may not extend beyond retirement.

Nomination Deadline

The deadline for all nominations is 5:00 p.m. on February 15th each year. If the deadline falls on a weekend or holiday, nominations will be due at 5:00 p.m. on the next business day.

Who May Nominate

With the exception of the Karl G. Maeser Distinguished Faculty Lecturer, anyone may nominate a candidate for a faculty award, but all nominations must be submitted through the nominee's department chair/director and dean. The Academic Vice President's Council may make an independent nomination for any award.

Submitting Nomination Materials

Each college defines its own process for determining which nomination for each award will be sent forward to the university. Colleges send PDF nomination packets electronically to the Associate Academic Vice President–Faculty Development (AAVP-FD) at Nominations for the Karl G. Maeser Distinguished Faculty Lecturer and the Alcuin Fellowships will follow the instructions outlined below for those awards.

A nomination packet consists of three parts:

  1. A nomination memo of no more than three pages should be prepared by a member of the nominee's department or college. The nomination memo should
    1. describe the nominee's contributions in the area(s) of faculty responsibility that is the emphasis of the award.
    2. address how these contributions have served to advance the Aims of a BYU Education. Ideally, contributions to all four aims should be addressed. Contributions to at least two are required.

    If scholarship is a primary focus of the award, it is essential that the description of the nominee's contributions include an explanation of the scholarship expectations in the department and the discipline, including quantity and quality standards for publications/presentations/creative works and venues, so that reviewers from outside the discipline have context for evaluating the nominee's contributions.

  2. An abbreviated CV (no more than 5 pages) that focuses on the areas most relevant to the award.

  3. The Student Ratings Summary Report including all student comments for all courses taught in the previous 5 years. This table can be created from as follows:
    1. Select "View Student Ratings reports."
    2. Find and select instructor's name.
    3. Under "Student Ratings Summary Report, Comprehensive reports for all courses beginning with the selected semester/term," click "View Report" and select the year and semester/term to start the report.
    4. Click "Download Summary PDF" at the top to get a version that's easily included in the nomination packet.

NOTE: The submission of the nomination packet by the college to the AAVP-FD is understood to signify the chair's/director's and deans's support of the nomination and their affirmation that the nominee is meeting or exceeding expectations for CFS and for the rank the nominee currently holds in all areas of faculty responsibility.